Students

Student records

The Students module is the central repository for all student information in your school. Each student has a comprehensive profile that includes personal details, academic history, guardian contacts, medical information, and documents.

Student records are organized by academic year and class assignment. When a new academic year begins, students can be promoted to the next class or retained in their current class.

Adding students

There are three ways to add students to Decimal:

1. Individual entry: Navigate to Students → Add Student and fill in the form manually
2. CSV import: Prepare a spreadsheet with student data and upload via Students → Import
3. Admissions pipeline: Process applications through the Admissions module — approved applicants are automatically added as students

When adding a student individually, the following fields are required: first name, last name, date of birth, gender, class assignment, and guardian name and contact.

Student profile

Each student profile contains the following sections:

• Personal info: Name, date of birth, gender, nationality, blood group, address
• Academic: Current class, enrollment date, student ID, academic history
• Guardian: Parent/guardian names, phone numbers, emails, and relationships
• Medical: Allergies, conditions, medications, emergency contacts
• Documents: Birth certificate, transfer letter, photos, and other uploaded files
• Finance: Fee status, payment history, outstanding balances
• Attendance: Attendance summary and history

Guardian information

Every student must have at least one guardian or parent linked to their profile. Guardian information includes full name, relationship to the student, phone number, email, occupation, and home address.

Guardians with email addresses can be invited to the parent portal, where they can view their child's attendance, grades, and fee status.

Search and filter

The student list supports powerful search and filtering by name, student ID, guardian name, class, gender, status, and can be sorted by name, enrollment date, or student ID.

Bulk operations

Select multiple students using checkboxes to perform bulk actions: promote to next class, change class assignment, export to CSV, print student lists, or deactivate enrollment.